GNSO Council Teleconference Minutes
| GNSO Council Meeting Minutes 28 May 2009
Proposed agenda and documents List of attendees: 18 Council Members Roll Call. Item 1: Update any Statements of Interest Item 3: Approve GNSO Council minutes: Chuck Gomes, seconded by Olga Cavalli, moved the adoption of the GNSO Council minutes of 16 April 2009. The motion passed unanimously. The motion passed unanimously. Council will consider initiating a Policy Development Process (PDP) at its meeting on 24 June in Sydney. As required in the Bylaws, there will also be a motion on whether to form a committee of the whole, or a task force to undertake the work, ideally in combination with a working group charter.
Item 4: IDN gTLD Fast Track Council will consider the proposed charter at its meeting on 24 June 2009 in Sydney. Item 6: Issue arising from GAC Position Paper on Geographic Names In the Council's discussion a distinction was made between the issue and the principle. The principle of drafting communications/letters in short time frames, was generally supported by the Council while recognizing that on certain issues it is impossible to get full support from everyone and that acting as the Council does not necessarily encompass the full representation of all the constituencies which is difficult to convey to the community. Avri Doria, proposed that the appropriate Operations Steering Committee work team be tasked with documenting the process of submitting such communications/letters for future reference. Item 7 Implementation Recommendation Team (IRT) The group did not meet the May 24 2009 deadline but the extra time allows for the public comments that raised issues to be fully considered and addressed. Members of the IRT will be available to provide Community briefings on the report during the Sydney meetings. In addition two community consultations are scheduled for July 13 and 15 in New York and London respectively. The input will be synthesised to determine what goes into the Draft Applicant Guidebook. The Board will consider the completed process but it is unlikely that it will take a formal vote. 8. 1. Board Update Board Agenda 21 May 2009 The intent of the consent agenda is to approve all the items that the Board has previously discussed and are ready for approval. The regular agenda's items are for discussion and potential action. The Informational items provide information to the Board, but are not necessarily discussed at the meeting. Denise highlighted the items of interest to the GNSO: Denise clarified that the Structural Improvements Committee was particularly focused on insuring, that in the future, new constituencies had an appropriate role in the stakeholder group. 8. 2. ccNSO Liaison update Olga Cavalli and Edmon Chung are the GNSO representatives to the IDN ccPDP working group formed by the ccNSO. The GNSO chair and vice chair have observer status on the group. 8. 3. Geographical Region WG update The Board discussed the charter for the Geographic Regions working group, did not approve it and Staff was asked to modify the document. 8. 4 . 1. Joint GNSO/ccNSO group to discuss coordination of timing for IDN TLDs (Avri Doria /Chris Disspain) update 8. 4. 2. RAA with ALAC Marika Konings reported that the Fast Flux PDP working Group is currently reviewing the public comments. No face to face meeting is scheduled in Sydney, but at the Thursday GNSO Council wrap-up meeting, the Fast Flux working group chair and the liaison to the Council will give an update. 8. 5. 1. 2. Registration Abuse Policies Working Group (RAPWG) Council will be provided with a status report at the Thursday GNSO Council wrap-up meeting. 8. 6. 1. Travel Policy Drafting Team - Travel Database for Sydney Avri Doria noted that it was important to have the list of names of who is traveling to Seoul by 1 September 2009. While there is no formal decision yet on the dates, the possible by-law amendments to have the new GNSO Council seated at the Seoul meeting indicate that 8 September might be too late for the list to be submitted for ICANN Travel support and alerted Council to the earlier date. 8. 7. 1. Policy Process Steering Committee (PPSC) Policy Development Process (PDP) work team (WT) 8. 7. 2. PPSC Working Group work team WGWT Both groups, challenged by lack of participation and the participants stretched bandwidth, will reconsider timeframes for deliverables on their upcoming calls. The work is not critical to seating the newly structured Council as long as transitional provisions are in the By-laws. 8. 7. 3. Operations Steering Committee (OSC) Communications coordination work team Chuck Gomes reported that the Community Communications Coordination team is focused on developing business requirements for a new GNSO website and drafting recommendations for translation needs on the web site. 8. 7. 4. OSC Constituency operations work team Constituency and Stakeholder group charters are being reviewed and elements for toolkit services are being explored. A request for information regarding the services toolkit will be forthcoming shortly from the chair to the Council for additional input. The team is aware that the revision of the Operating Rules of Procedure for the Council is a time-sensitive and gating issue for seating the new Council. 8. 8. Restructuring group Avri Doria, referring to the pending actions list with the inventory of key process and implementation decisions to effectuate transition to restructure the GNSO, mentioned that by the end of the first week of June there should be a set of recommended changes for the constituencies to review. Constituency cooperation is critical to meet the end of June deadline. There should be a set of By-laws changes in place sufficient to start the new Council structure and then further recommendations can be made by that body. 8. 9. Preparation for Sydney Avri Doria thanked Liz Gasster for updating the pending action list for the GNSO council and noted the inventory of key processes and implementation decisions to effectuate transition to the restructured GNSO was updated on 26 May 2009. Avri Doria adjourned the GNSO Council meeting and thanked everyone for their participation. see: Calendar |